HostHub

Operator guide · verified 7 October 2026

A practical checklist for moving rental operations into a PMS

Start a PMS migration with an inventory of properties, future stays, channel connections and owner reporting needs. Then configure a small group of properties, reconcile known bookings and dates, and only widen the rollout after your team has checked real records. This checklist uses HostHub's published product workflow; it is a planning aid rather than a promise that every third-party source can be imported automatically.

For Canadian managers moving from spreadsheets or several booking tools into one operating workspace.

Try the workflow for 14 days

Migration checklist

  1. 01

    Inventory the current operation

    List properties, listing IDs, channels, future bookings, blocked dates, active leases, owner agreements, cleaning assignments and the reports you currently send. Keep a copy of the source records.

  2. 02

    Choose a small pilot

    Select one or two representative properties, including a longer-stay unit if that is part of your business. Set owners, teammates, stay mode and property details in HostHub.

  3. 03

    Connect supported channels

    Map each channel listing to the correct property. Check the provider's current availability and approval requirements; treat iCal as calendar sharing rather than a full message or pricing connection.

  4. 04

    Reconcile before going live

    Compare a known future booking, its blocked nights, nightly rate and minimum stay across the source and HostHub. Review cancellations and any unmatched conversations separately.

  5. 05

    Review the first owner month

    Record relevant expenses, inspect ledger lines and confirm the owner agreement's fees before sharing a statement. Keep the original reports until the totals reconcile.

  6. 06

    Expand with an owner

    Ask the person responsible for the operation to approve the pilot results, document exceptions and then repeat the checklist for the remaining properties.

Records to prepare

  • Property and channel listing inventory
  • Future bookings, date blocks and lease records
  • Owner agreements, expenses and statement history

Conditions to verify

  • Import methods vary by source and may require manual review.
  • A successful sync indicator does not establish that every record is complete.
  • Local licensing, data retention and privacy obligations remain with the operator.

See the HostHub workflow

Illustrative HostHub product overview still
Illustrative still from HostHub's own product overview; it is not a migrated customer's account.

First-party HostHub product overview. The still and interface shown are illustrative; the checklist calls for checks against your own records.

Source notes

Product workflow checked . Recheck live integrations and trial terms before changing your operation.

Migration questions

Should I turn on every channel at once?

Pilot a small set first. Confirm listing mapping, availability, prices and a known booking before expanding.

Can I discard my old spreadsheets immediately?

Keep source records until bookings, balances and owner statements reconcile for the period you need.

Continue planning

Try the workflow for 14 days